soontek.net – Privacy Policy / Tietosuojaseloste

Effective Date / Voimassaolo: March 09, 2026

This Privacy Policy explains how Soontek collects, uses, discloses, and protects personal data in accordance with the EU General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and other applicable Finnish data protection laws.

Rekisterinpitäjä / Data Controller:
Soontek
Punasillanmäentie 6
40950 Muurame
Finland
Y-tunnus: 2039579-1
Phone: +358 40 521 3306
Email: info@soontek.net

1. What personal data do we collect?

We may collect the following types of personal data:

• Contact information: name, email address, phone number, postal address (e.g., via contact form, email inquiries, or project requests)
• Business-related information: company name, position/title (if provided in professional context)
• Technical data: IP address, browser type, device information, visit timestamps, pages viewed (via server logs and analytics tools if used)
• Cookies and similar technologies: usage data for site functionality and analytics (see separate Cookie Notice if applicable)
• Any other data you voluntarily provide (e.g., in messages, attachments, or project descriptions)

We do not collect special categories of personal data (sensitive data) unless explicitly required and consented for a specific project.

2. How do we collect your personal data?

• Directly from you: when you contact us, submit a form, send email, or request services
• Automatically: through website logs, cookies, or analytics (if enabled)
• From third parties: rarely, e.g., public business directories or referral sources (only with legal basis)

3. Purpose and legal basis for processing

We process personal data for the following purposes and legal bases:

• Providing services and fulfilling contracts – Legal basis: Contract (Art. 6(1)(b) GDPR) or steps prior to contract
• Responding to inquiries, offers, and communication – Legal basis: Legitimate interest (Art. 6(1)(f) GDPR) or contract
• Website improvement and security – Legal basis: Legitimate interest
• Marketing/communication (if you have subscribed) – Legal basis: Consent (Art. 6(1)(a) GDPR) or legitimate interest
• Legal obligations (e.g., accounting, tax) – Legal basis: Legal obligation (Art. 6(1)(c) GDPR)

4. Sharing and transfers of personal data

We do not sell personal data. We may share data with:

• Service providers (e.g., email provider, hosting company, analytics provider) acting as processors under GDPR-compliant agreements
• Authorities when required by law

Personal data is not transferred outside the EU/EEA unless appropriate safeguards are in place (e.g., Standard Contractual Clauses).

5. Data retention

We retain personal data only as long as necessary for the purpose:

• Contract-related data: duration of contract + statutory periods (e.g., 6–10 years for accounting)
• Inquiry/communication data: up to 2–3 years after last contact (unless longer retention is needed)
• Analytics/logs: usually 12–26 months

6. Your rights under GDPR

You have the right to:

• Access your data
• Rectify inaccurate data
• Erase data (right to be forgotten) when no longer necessary
• Restrict processing
• Data portability
• Object to processing (especially legitimate interest-based)
• Withdraw consent (where consent is the basis)
• Lodge a complaint with the supervisory authority: Tietosuojavaltuutetun toimisto (www.tietosuoja.fi)

Contact us at info@soontek.net to exercise your rights.

7. Security of personal data

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or destruction (e.g., encryption where applicable, access controls, secure hosting).

8. Cookies and tracking

We may use cookies for essential functions and analytics. For details, see our separate Cookie Notice / Evästeilmoitus (if implemented).

9. Changes to this Privacy Policy

We may update this policy from time to time. Changes will be posted here with an updated effective date. Continued use of the website constitutes acceptance of changes.